Cambridge Healthtech Institute’s 10th Annual
Clinical Trial Forecasting, Budgeting and Contracting
Innovative Strategies for Cost-Efficient Trials
February 19-20, 2020
Companies large and small are taking on more clinical trials and with new designs, it is more critical than ever to develop effective strategies for forecasting, budgeting, negotiating, and contracting both internally and externally with sites, CROs,
and other partners. Finance and operations teams must continue to evolve and adapt, especially in light of new and changing regulations and laws. Cambridge Healthtech Institute’s 10th Annual Clinical Trial Forecasting, Budgeting and Contracting
conference will showcase case studies and best practices on effective budgets and clear contracts, finding harmony among all stakeholders, and using innovative tools to streamline the process.
Stay on and attend Part 2 (Thurs-Fri): Resource Management and Capacity Planning for Clinical Trials
Day 1 | Day 2 | Download Brochure
Tuesday, February 18
9:00 am - 7:15 pm Registration Open
2:00 - 5:00 pm User Group Meetings
2:00 - 5:00 pm The NEW SCOPE China Clinical Development Partnering Forum and The NEW SCOPE Scientific
*Separate registration required. Must be a Best Value registered attendee.
5:00 - 6:20 pm Evening Kick-Off Plenary Keynote and Participant Engagement Awards
6:20 - 7:30
pm SCOPE’s Kick-Off Networking Happy Hour
(Co-Sponsorship Opportunities Available)
7:30 pm Close of Day
Wednesday, February 19
7:15 am Registration Open and Morning Coffee
8:15 Morning Opening Plenary Keynotes
9:40 Grand Opening Coffee Break in the Exhibit Hall
10:40 Chairperson’s Remarks
Maryanne Santilli, Senior Director, Scientific Alliance Management, Novo Nordisk
10:45 Budgeting and Forecasting in Large vs. Small Companies
Kenneth G. Olovich, Director, Sourcing and Finance, Chorus Division, Eli Lilly and Company
With continued pressure on operating expenses and cash flow, both large and small pharma companies depend on accurate clinical trial forecasts and predictive cost models. This presents an excellent opportunity for CROs and service providers to deliver
timely invoices and routinely updated cost projections. CROs who help their sponsors do this well will be favored and will appear as good, trustworthy partners who are also good stewards of money.
11:15 Working Effectively in the Site, CRO and Sponsor Triad for Successful Budget and Contract Negotiations with Investigator Sites
Wilson, Director, Sourcing Operations, Portfolio Sourcing, Pfizer Inc.
Adding a CRO into the site budget and contract negotiations often adds complexity and frustration to the process, due to the CRO not having the ability to make final decisions on budget and contract items that fall outside of the norm. This presentation
will demonstrate how to loosen the reigns a bit and let your CRO be more successful in their negotiations and lower the level of frustrations within your sites.
11:45 INTERACTIVE PANEL: Budgeting & Negotiating Across Stakeholders
Moderator: Rick O’Hara,
Director, Clinical Business Operations, Clinical Operations, Endo Pharmaceuticals, Inc.
Kenneth Wilson, Director, Sourcing Operations, Portfolio Sourcing, Pfizer Inc.
Mike Eveland, Executive Director, Business Development, PRA Health Sciences
Kelly Willenberg, President, Kelly Willenberg, LLC
This panel will discuss the process of budget negotiations across all of the various stakeholders that contribute to a clinical trial. We’ll discuss navigating stakeholders, such as Senior Management, R&D, Finance, Commercial, Legal and
Regulatory. We’ll also explore external stakeholders, such as providers, HCPs and the FDA.
12:15 pm Presentation to be Announced
12:45 Transition to Lunch
12:50 Luncheon Presentation (Sponsorship Opportunity Available) or Enjoy Lunch on Your Own
1:20 Coffee and Dessert Break in the Exhibit Hall
2:15 Chairperson’s Remarks
2:20 Budget Templates…What Is Standard Practice?
Jamie Cash, Section Manager,
Clinical Planning & Resource Management, Abbott Nutrition
Have you ever wondered what industry would consider “standard” for a clinical study budget template? Do you charge by time, by procedure, or a hybrid of both? This discussion will look at some information we found (or couldn’t find!)
regarding the “right” way to budget. We will look at the diverse ways to build a budget template and look for input from the audience on perspectives and feedback.
2:50 CASE STUDY: Sample Contracts and Recommendations for Remuneration for Germany-Based Clinical Trials
Ruppert, MD, Senior Manager, Research, Development and Innovation, Association of Research-Based Pharmaceutical Companies (vfa)
The time factor plays an important role for clinical trials internationally and so is relevant for the competitiveness of a trial location. To start a clinical trial as early as possible, the contracts between the parties involved should be completed
quickly, simply and comprehensively. Sample contracts are a new development in Germany and were developed by the German university clinics, coordination centres for clinical trials and the pharmaceutical industry. The associated recommendations
for remuneration are helpful if the potential partners in the contract have (in their respective negotiations) recommendations available that identify examples of recurrent cost items for the accurate determination of a fair remuneration in clinical
3:20 INTERACTIVE PANEL: Vertex Innovation in Vendor Budgeting & Contracting Strategy
Moderator: Heidi Shea, Senior Director, Clinical Development Execution, Vertex
Panelists: Leah McCarthy, Director, Outsourcing, Vertex
Gina Carbone, Associate Director, Clinical Budget Management, Vertex
Sandra O’Sullivan, Associate Director, Vendor Management, Vertex
Vertex panel comprised of leaders in vendor management, contracting, forecasting and budget management. Discussion will include Vertex’s innovative approaches and tools for managing the related processes, resulting in inspection steadiness.
Panelists’ combined industry experience of over 60 years.
3:50 Presentation to be Announced
4:05 Presentation to be Announced
4:20 Find Your Table and Meet Your Moderator
4:25 Interactive Breakout Discussion Groups
Concurrent breakout discussion groups are interactive, guided discussions hosted by a facilitator or set of co-facilitators to discuss key issues presented earlier in the day’s sessions. Delegates will join a table of interest and become an
active part of the discussion. Bring your pharma, biotech, CRO, site, hospital or patient perspective to each of the discussions. To get the most out of this interactive session and format, please come prepared to share examples from your work,
vet some ideas with your peers, be a part of group interrogation and problem solving, and most importantly, participate in active idea sharing.
5:10 Welcome Reception in the Exhibit Hall (Sponsorship Opportunity Available)
6:45 Close of Day
Day 1 | Day 2 | Download Brochure
Thursday, February 20
7:15 am Registration Open
7:45 BREAKFAST PRESENTATION: Navigating the Patient Journey: A Responsibility all Technology Providers Share
Mike Nolte, Chief Executive Officer, Signant Health
8:15 Session Break
8:20 Chairperson’s Remarks
Anca Copaescu, CEO and Founder, Clinical Maestro by Strategikon Pharma
8:25 CO-PRESENTATION: Lessons Learned in Facilitating Expedited Timelines and Working through Delays with Internal and External Customers
Senior Associate Director, Site Enablement, Boehringer Ingelheim
JD, Contract Manager, Clinical Operations, Boehringer Ingelheim
In today’s climate of increasingly compressed timelines, there is an enhanced focus on start-up metrics in regard to contracts and budgets. What ways is the industry addressing delays in contract negotiation and what tricks and tools have we
implemented to address our customers’ KPI asks?
8:55 Leveraging Start-Up Tools to Manage Contract Negotiations
Global Director, Contract Management and Monitoring Operations, Allergan
There are a number of start-up tools currently available in the market today. In this session, we will explore how to use these tools to help manage contract negotiations, reduce bottlenecks, measure team performance and speed up negotiations.
9:25 Amgen’s Approach to Clinical Trial Patient Cost Financial Planning
Joe Robbins, Senior Manager, Clinical Pricing & Payments, Amgen
This presentation will describe how to design clinal trial patient cost/investigator grant budgets to inform life of study cost accruals. We’ll discuss budget design considerations to facilitate an efficient payments process and to enable
adjustment to planned budget/accruals through clinical trial start-up and conduct.
9:55 Presentation to be Announced
10:25 Coffee Break in the Exhibit Hall
11:20 Chairperson’s Remarks
Debora Araujo, Founder & CEO, ClinBiz
11:25 Site Contracting Oversight Strategy for Outsourced Trials
Araujo, Founder & CEO, ClinBiz
The right CRO or functional service provider (FSP) can be an excellent and strategic partner in helping sponsors have a wider and farther reach. This is no different when it comes to outsourced site contract negotiations. As the CRO/FSP is
an extension of the sponsor’s brand and reputation, it is vital that study sponsors develop, execute and train on an appropriate oversight strategy for all outsourced work, including site contract negotiations, and apply it consistently.
In this session, we’ll explore the main components of this site contracts oversight strategy.
11:55 CO-PRESENTATION: SPAR WARS*: The Sponsor Menace vs. The Revenge of the Site
Chris Chan, Executive
Director, R&D Finance, Fibrogen
Orantes, CEO, Meridien Research
*(Site and Pharma Arguing Relentlessly). This will be a discussion on significant budgeting, contracting and payment issues within the site-sponsor relationship.
12:25 pm Transition to Lunch
12:30 Bridging Luncheon Presentation (Sponsorship Opportunity Available) or Enjoy Lunch on Your Own
1:00 Coffee and Dessert Break in the Exhibit Hall
2:00 Close of Conference
Stay on and attend Part 2: Resource Management and Capacity Planning for Clinical Trials
Day 1 | Day 2 | Download Brochure