Cambridge Healthtech Institute’s 3rd Annual
Resource Management and Capacity Planning for Clinical Trials
Metrics and Strategies for Efficient Resource Forecasting and Management
February 20-21, 2020
Companies large and small are taking on more clinical trials and with new designs, it is more critical than ever to develop effective strategies for forecasting, budgeting, negotiating, and contracting both internally and externally with sites, CROs,
and other partners. Finance and operations teams must continue to evolve and adapt, especially in light of new and changing regulations and laws. Cambridge Healthtech Institute’s 10th Annual Clinical Trial Forecasting, Budgeting and Contracting
conference will showcase case studies and best practices on effective budgets and clear contracts, finding harmony among all stakeholders, and using innovative tools to streamline the process.
Arrive early and attend Part 1 (Wed - Thurs): Clinical Trial Forecasting, Budgeting and Contracting
Day 1 | Day 2 | Download Brochure
Thursday, February 20
11:30 am Registration Open
12:30 Bridging Luncheon Presentation (Sponsorship Opportunity Available) or Enjoy Lunch on Your Own
1:00 Coffee and Dessert Break in the Exhibit Hall
2:00 Afternoon Plenary Keynotes
3:10 Booth Crawl & Refreshment Break in the Exhibit Hall. Last Chance for Exhibit Viewing
4:10 Chairperson’s Remarks
Jeff Kingsley, DO, MBA, CPI, FACRP, Chief Executive Officer, IACT Health
4:15 Bayer’s Evaluation of Clinical Operation Resource Management
Piet Theisohn, Director,
Head, Resource Management in Clinical Operations, R&D-ClinOps - Business Excellence & Innovation, Bayer AG Pharma Division
In 2019, Bayer evaluated the Resource Management approach in Clinical Operations with regards to processes and organization. The functional leadership teams in CO were interviewed and an enhanced design presented to management for decision and implementation.
We will share the key feedback and what Bayer’s enhanced Resource Management approach looks like.
4:45 Clinical Resource Planning & Management: What’s The Benefit?
Gisele Paule, Contract
Coordinator, Clinical Planning & Resource Management, Abbott Nutrition
Once your resource management process is optimized, what’s next? You aligned teams, changed culture and overhauled processes. Now it’s time to use the data. We will discuss the ongoing relationship between better inputs, accurately reported
effort and improved forecasting. We will demonstrate outputs we used to create meaningful reporting for team managers, directors and VPs. Finally, we will debate the longstanding question - what is the benefit of resource planning?
5:15 Investigator Training and Engagement Data as Resources to Prevent
Clinical Trial Delays
Jennifer Tontini, Vice President, Global Business Development,
Poor quality data and inappropriate patient selection are key causes of clinical trial delays. Effective training of site teams at investigator meetings can mitigate the underlying causes. In this session, we cover how to leverage interactive content
and participant engagement as resources to improve knowledge retention of study protocol, patient selection, informed consent and standards for data collection. Capturing and assessing participant engagement data closes the gap by identifying areas
where additional training is needed.
5:45 Shared Resources with Competitors as a “Relief Valve” for Workload Volatility
Jeff Kingsley, DO, MBA, CPI, FACRP, CEO, IACT Health
The clinical trial pipeline is highly volatile, resulting in significant peaks and troughs for staff workload. Adding team members for a peak will result in losses during a trough. However, shared resources amongst research organizations can balance the
needs of all. Dr. Kingsley will suggest solutions, resulting in variable costs and improved performance.
6:15 Networking Reception (Sponsorship Opportunity Available)
7:15 Close of Day
Day 1 | Day 2 | Download Brochure
Friday, February 21
7:15 am Registration Open
7:45 Breakfast Presentation to be Announced
8:15 Session Break
8:20 Chairperson’s Remarks
8:25 CO-PRESENTATION: Effectively and Efficiently Driving the Resourcing Discussion Using Analytics and Collaboration
Laila Mork, Senior Manager,
Systems, Analytics & Reporting, Business Operations, Allergan
Joseph Yi, Systems, Analytics
& Reporting Administrator, Allergan
Resource planning requires not only the right tools, but also the right conversations at the right time. This presentation will cover all three aspects, including: practical methods for resourcing within and across business units, powerful ways to visualize
resourcing needs with different levels of granularity, and frequency and alignment of resourcing activities. Attendees will see real-world examples of resource planning and visualizations that drive conversation and decision making.
9:25 What Sponsors and CROs Need to Know about CRC Performance Metrics Before Site Selection
David J. Morin, MD, FACP,
CPI, FACRP, Director of Research, Clinical Research, Holston Medical Group
Essential to the success of a study are highly functional Clinical Research Coordinators (CRCs). How CRCs perform depends on their intrinsic abilities, concomitant workload and site structure. We will review how these elements are measured and applied
to resource capacity planning through the use of novel metrics. When a new study is considered, the Sponsor/CRO should confirm that the CRC has the capacity to successfully complete the study if assigned.
9:55 Sponsored Presentation (Opportunity Available)
10:25 Networking Coffee Break
10:55 Chairperson’s Remarks
Audrey Rossow, Senior Director, Clinical Operations, Pulmatrix, Inc.
11:00 How Many Internal ClinOps Resources Should You Have for Study Startup?
Audrey Rossow, Senior
Director, Clinical Operations, Pulmatrix, Inc.
In most biotech companies, budgets are small and timelines are as tight as possible in order to get the data needed to support the next round of funding and the next step in your clinical development program. The best way to achieve the next step is proper
planning ahead. This presentation will focus on proper resourcing of a sponsor’s internal Clinical Operations team to support a clinical trial during startup.
11:30 Sponsored Presentation (Opportunity Available)
12:00 pm Transition to Shared Sessions
12:05 Transparency is Key to Successfully Enable Vendor Partnerships Align on Resource Demands
Eric Lawrence, MBA, MS, Associate Director, Clinical Biomarker Specialty Lab Alliance Lead, Bristol-Myers Squibb
Successful execution of a study supported by third party vendors begins with transparency of expectations. When a strategic partner is selected by multiple study teams with no visibility for competing resources from an enterprise perspective, the opportunity for risks to the portfolio become evident. Strategies to mitigate pitfalls with external providers to ensure successful execution and success for the partnership will be reviewed.
12:35 INTERACTIVE PANEL: How Varying Resource Availability Affects Outsourcing, Operations and Pressures in Large vs. Small Pharma
Chuck Bradley, Vice President, Clinical Development, FibroGen, Inc.
Panelists: Erin O’Boyle, Senior Director, Clinical Operations, Rezolute, Inc.
Wes Bonner, Vice President,
Strategic Development, Meridian Clinical Research
Piet Theisohn, Director, Head, Resource Management in Clinical Operations, R&D-ClinOps - Business Excellence & Innovation, Bayer AG Pharma Division
This panel will highlight key differences in how large and small pharma companies address clinical operations due to varying amounts of resources. Panelists will address questions, such as:
- How does resource availability affect the outsourcing strategy?
- How do small and large pharma companies work with CROs on timelines, deliverables and meeting targets?
- How do different-sized companies prioritize milestones, and what types of risk mitigation are put into place?
1:05 Transition to Lunch
1:10 SCOPE Send Off Luncheon Presentation (Sponsorship Opportunity Available)
1:40 Closing Remarks
1:45 SCOPE Summit 2020 Adjourns
Day 1 | Day 2 | Download Brochure